Pursuant to the Legislative Assembly Management Committee Act, the Legislative Assembly Management Committee (LAMC) has jurisdiction to deal with matters for the effective operation and management of the Legislative Assembly, including policies applicable to Members of the Legislative Assembly and the Legislative Assembly Administration.
In 2019, LAMC implemented the
Legislative Assembly Policy Framework, a policy that:
- establishes "a framework for the identification, planning, development, review, approval, implementation, revision, and repeal of new and existing Legislative Assembly policies";
- delegates the responsibility to revise and develop policies within the parameters of the Policy Framework to the Clerk of the Legislative Assembly; and
- assigns overall accountability for the Legislative Assembly's policy suite to the Clerk of the Legislative Assembly.
The Policy Framework also includes a number of key principles that are critical to ensuring that, within the context of organizational operations, policies provide clear guidance, are consistent, and promote accountability and efficiency. Specifically, policies shall:
- comply with relevant statutes and regulations;
- reflect current professional standards and/or best practices;
- promote good governance through appropriate provisions relating to accountability, leadership, integrity, stewardship, and transparency;
- promote sound management practices;
- promote prudent financial administration;
- promote behaviours consistent with the core principles of the Legislative Assembly Administration;
- promote openness, fairness, transparency, continuity, and efficiencies in the administrative operations of the Legislative Assembly; and
- aim to effectively manage organizational risk and performance through robust controls and active management.
In addition, the Legislative Assembly's policy development is guided by the practices of the Government of British Columbia and best practices in other parliamentary and public sector organizations, where practicable and appropriate.
Administrative Policy Suite
Please note that the Legislative Assembly is currently undertaking an extensive review and modernization of its policy suite. New and updated policies will be added to this site once they have been implemented.
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Policy Name |
Effective Date |
Objective |
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Accounting for Tangible Capital Assets | April 28, 2023 | Establish a framework for the accounting for, and reporting of, the Legislative Assembly's tangible capital assets. |
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Contracting
| December 1, 2023
| Establish a framework for the creation, approval, execution, and management of contracts by the Legislative Assembly Administration.
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Non-Budgetary Cycle Capital Project Review and Approval | November 28, 2022
| Establish the framework through which non-budgetary cycle capital projects and purchases are reviewed, approved, monitored, and revised.
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Corporate Purchasing Card | September 9, 2019 | Establish a framework for the utilization of purchasing cards for approved business-related expenses facilitating efficiency in both purchase and payment processes without compromising required controls. |
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Employee Travel | September 9, 2019 | Establish standards to ensure that travel expenses are economical, efficient, proper, reasonable, approved, and accountable. |
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General Expenditure | May 15, 2019 | Establish a financial control framework for the spending of public monies which permits a balance of risks, costs, and efficiencies. |
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Internal Audit | June 16, 2020 | Establish an internal audit function that fulfills an ongoing independent and objective assurance and consulting service designed to add value and improve the Legislative Assembly's governance and administrative operations. |
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Procurement
| December 1, 2023
| Establish a framework for the acquisition of goods, services, and construction by the Legislative Assembly Administration from a vendor to ensure procurement activities follow best business practices and are based on the principles of fair and open procurement: successful completion, demand aggregation, value for money, transparency, and accountability. |
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Risk Management | June 16, 2020 | Ensure implementation of an appropriate risk management accountability mechanism and to outline the framework for identifying and managing operational risks at the Legislative Assembly. |
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Policy Name |
Effective Date |
Objective |
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Business Continuity Management
| March 11, 2024
| To establish the framework for the business continuity management program within the Legislative Assembly to ensure the delivery of critical services in a disruptive event.
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Creating and Updating Policies | November 1, 2022 | Ensure that policy approval and update processes are consistent, appropriately authorized, and formally documented. |
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Employee Legal Assistance (Indemnification) | April 1, 2024
| Establish the criteria and approval process for providing employees with legal representation and payment for the cost of legal proceedings arising from the performance of their employment duties. |
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Exhibit and Display
| October 30, 2023
| Provide a framework for the application, selection, evaluation, approval, and overall expectations for new exhibits and monuments on the Legislative Precinct. |
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Filming | June 29, 2022
| Provide a framework through which requests from external users for the use of spaces within the Legislative Precinct as film locations are considered by the Legislative Assembly. |
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Gifts and Honoraria | September 9, 2019 | Ensure that any gifts and honoraria bestowed using Legislative Assembly funds are economical, proper, reasonable, and properly approved. |
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Hospitality | September 10, 2020 | Ensure that hospitality expenses paid for using Legislative Assembly funds are appropriate, economical, duly authorized and to provide clarity on the circumstances in which hospitality expenditures may be necessary on the basis of reciprocity, diplomatic protocol or custom, professional courtesy, or for the facilitation of Legislative Assembly business. |
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Legislative Assembly Policy Framework | November 28, 2022
| Provide a framework for the identification, planning, development, review, approval, implementation, revision, and repeal of new and existing Legislative Assembly policies. |
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Liquor Control and Inventory | July 2, 2019 | Establish the standards and requirements for the purchase and inventory of alcohol by Legislative Assembly employees for use at Assembly official events. |
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Parliamentary Gift Shop | April 14, 2021 | Ensure that the Parliamentary Gift Shop operates with a framework of accountability and sound financial management practices while supporting the Parliamentary Education Office in promoting awareness and understanding of the Legislative Assembly and its role. |
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Public Use of Grounds | May 27, 2021 | Provide a framework through which requests by external parties for the use of the grounds are made and considered by the Legislative Assembly, subject to the
Legislative Precinct Regulation. |
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Sustainable Commuting | May 3, 2021 | Provide an equitable framework for the allocation and terms of use of parking spaces assigned to Legislative Assembly employees, and to encourage the use of sustainable transportation options. |
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Use of Parliamentary Venues by External Groups | June 16, 2020 | Provide a framework through which requests by external organizations for use of the Legislative Chamber, committee rooms and the Legislative Library Rotunda are made and considered. |
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Policy Name |
Effective Date |
Objective |
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Credited Service | March 14, 2018 | Set a consistent and equitable standard in employment at the Legislative Assembly of British Columbia. |
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Employee Concern | March 17, 2021 | Provide an effective problem-solving process to resolve employee concerns. |
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Employee Files | July 7, 2021 | Outline the process for maintaining, accessing, and retaining the employment records of employees of the Legislative Assembly. |
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Flexible Work Arrangements | January 1, 2024
| Provide parameters and guidance regarding flexible work arrangements, with the goal of offering a flexible work environment that enables employees to achieve greater work-life balance while ensuring individual productivity and that departmental operational requirements are fulfilled. |
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Hours of Work | July 29, 2021 | Set out standard hours of work and ensure the consistent administration of working hours.
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Job Development and Evaluation
| January 1, 2024
| Outline processes for job description development and job evaluation that determines the classification of a position in the Legislative Assembly Administration's compensation framework.
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Learning and Development
| June 26, 2023
| Provide employees with learning and development opportunities to develop critical skills and competencies in fulfillment of organizational strategic priorities.
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Leaves | June 26, 2023
| Set out paid and unpaid leave available to employees that are in addition to or beyond the minimum requirements set out in Part 6 of the Employment Standards Act (R.S.B.C. 1996, c. 113). |
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Occupational Health
and Safety
| May 26, 2021 | Outline the key responsibilities that promote a healthy and safe work environment for employees and prevent occupational illnesses and injuries. |
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Overtime
| October 19, 2022
| Ensure that overtime hours and related provisions are administered consistently, recorded, and compensated accurately.
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Progressive Discipline | May 21, 2021
| Establish a fair and consistent progressive discipline framework that outlines the Legislative Assembly's expectations for employee performance and conduct, identifies processes and actions that may be taken to address disciplinary matters, and provides employees with the opportunity to improve their peformance or conduct.
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Recruitment, Selection and Onboarding
| July 10, 2023
| Outline the framework used to recruit and select the best qualified candidates for employment within the Legislative Assembly Administration in a fair, equitable and transparent manner and to outline the types of temporary appointment opportunities. |
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Remote Work | September 10, 2020 | Support remote work arrangements that contribute to greater work-life balance, promote inclusivity, enhance sustainability, and enable operational continuity. |
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Respectful Workplace | March 12, 2018 | Achieve a respectful workplace by identifying roles and responsibilities for preventing and addressing incidents of bullying, harassment, discrimination and violence within the Legislative Assembly. |
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Retirement Allowance | March 24, 2021 | Reward eligible long-serving Legislative Assembly employees with a retirement allowance benefit.
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Salary Administration
| June 19, 2023
| Ensure salary administration decisions are applied consistently and transparently across the Legislative Assembly Administration.
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Standards of Conduct
| September 9, 2019 | Outlines the principles, values and expected behaviours that guide employees of the Legislative Assembly in all activities related to their duties and define employer and employee responsibilities related to them. |
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Statutory and
Observed Holidays | April 5, 2023 | Set out statutory and observed holidays and the payment eligibility for Legislative Assembly employees. |
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Uniform
| July 28, 2022
| Outline the requirements for the provision, maintenance and use of uniforms for employees of the Legislative Assembly. |
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Vacation
| November 2, 2022 | Provide a consistent application of vacation entitlement, scheduling and carryover for all employees of the Legislative Assembly. |
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Policy Name |
Effective Date |
Objective |
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Appropriate Use of Information Technology Resources
| February 2, 2022
| Ensure that the Legislative Assembly's information technology resources are safeguarded and used appropriately while protecting the privacy, confidentiality, and security of the Legislative Assembly's information.
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Information Technology Resource Allocation
| November 15, 2021 | Outline the allocation, replacement, and repair of information technology resources to ensure that users are equipped with requisite information technology resources in a cost-effective manner.
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